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www.shipping.institute

Privacy Policy

General

 

This policy explains what information we gather when you visit the Institute's central web site, and explains how that information is used.

 

It is important for you to appreciate that the central web site provides extensive links to other independent sites, both within the Institute and elsewhere. This policy applies only to direct accesses to the central web site - URLs starting http://www.shipping.institute/. You will need to consult the appropriate information on other sites for information on their policies.

 

Cookies

This website uses cookies, which are small pieces of information that are issued to your computer or other internet-enabled device when you visit the website. Cookies are stored by your browser and hard drive and are used to distinguish you from other visitors to the site. Please see our Web Policies page for further information.

 

Data collected

In common with most web sites, this site automatically logs certain information about every request made of it (see below for more details). This information is used for system administration, for bug tracking, and for producing usage statistics. The logged information may be kept for up to two years.

 

We may collect and process the following data about you:

Information that you provide by filling in forms provided on this website for a specific purpose. By supplying this information you are consenting to the Institute holding and using it for the purposes for which it was provided.


If you contact us, we may keep a record of that correspondence.


Logged data

The following data is automatically collected for each request:

The name or network address of the computer making the request. Note that under some (but not all) circumstances it may be possible to infer from this the identity of the person making the request. Note also that the data recorded may be that of a web proxy rather than that of the originating client
The username, when known during authenticated (logged in) access to the site
The date and time of connection
The HTTP request, which contains the identification of the document requested
The status code of the request (success or failure etc.)
The number of data bytes sent in response
The contents of the HTTP Referrer header supplied by the browser
The content of the HTTP User-Agent header supplied by the browser


Logging of additional data may be enabled temporarily from time to time for specific purposes.

 

In addition, the computers on which the web site is hosted keep records of attempts (authorised and unauthorised) to use them for purposes other than access to the web server. This data typically includes:

 

• the date and time of the attempt,
• the service to which access was attempted,
• the name or network address of the computer making the connection,


and may include details of what was done or was attempted to be done.


Disclosure and uses of personal information

 

We use information held about you in the following ways:

 

• to ensure that content from our website is presented in the most effective manner for you and for your computer or device by gathering aggregate information about our users using it to analyse the effectiveness and popularity of this website
• to allow you to participate in interactive features of our service, when you choose to do so.


We may disclose your personal information to third parties in the following circumstances:

 

• if we have obtained your consent to do so
• when we are required or authorised by law, court order, regulatory or governmental authority to disclose your personal data
• if required to protect the rights, property or safety of the Institute, its members or others.


Relevant subsets of this data may be passed to computer security teams as part of investigations of computer misuse involving this site or other computing equipment in the Institute.

 

In addition, this site uses Google Analytics to help us analyse site usage and to improve it. To support this, selected information about your interaction with the site is sent to Google for them to analyse on our behalf. For more information about Google Analytics see http://www.google.com/analytics/.

 

Links to other websites

This website contains links to and from third-party sites. This policy only covers use of cookies on this site. You should consult privacy and cookie policies on third-party sites before you submit and personal data. The Institute of Shipping and International Trade is not responsible for any cookies that may be set by third party websites that are linked to from pages on www.shipping.institute.

 

Access to personal data

For the purpose of the UK Data Protection Act 1998, the 'Data Controller' for the processing of data collected by this site is the Institute of Shipping and International Trade, and the point of contact for subject access requests is the Data Protection Officer.

 

The Institute is also Data Controller in respect of any personal data served as content by this site.


The Data Protection Act 1998

 

The Data Protection Act (DPA) gives individuals the right to know what information is held about them, and provides a framework to ensure that personal information is handled properly.

The Act came into force on 1 March 2000 and covers personal data held on computer and in manual files. It also imposes restrictions on the transfer of data outside the European Economic Area, which has particular implications for placing material on the web. The Institute must comply with eight data protection principles, which make sure that personal information is:

 

1. fairly and lawfully processed;

2. processed for limited purposes;

3. adequate, relevant and not excessive;

4. accurate and up to date;

5. not kept for longer than is necessary;

6. processed in line with the rights of individuals;

7. secure; and

8. not transferred to other countries without adequate protection.


Anyone holding information relating to individuals in the course of their work must therefore consider:

 

whether the information they hold is subject to the provisions of the new Act;
whether the arrangements they have in place satisfy the requirements of the Act, for example in relation to security of the data concerned; and whilst data access requests are handled centrally by the Institute's Data Protection Officer, what procedures are in place to facilitate a prompt response to requests for data.


The Information Commissioner's Office is the UK's independent authority set up to promote access to official information and to protect personal information. Every organisation that processes (i.e. holds and uses) personal information must be registered with the Information Commissioner's Office (ICO), unless they are exempt.

 

For more detailed guidance
The legislation is complex and more detailed guidance is available on this website, from the Institute's Data Protection Officer and on the Information Commissioner's website.

 

 

 

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